Project Management
Tracking project requirements, deadlines, status, outstanding actions, owners, and updates so work stays organized and visible.
Remote Project & Operations Support
Jeneva Vistal
Project Management | Research Operations | Reconciliation | Billing & Invoicing
I support project and research operations with a practical, detail-oriented approach. My experience includes coordinating project requirements, monitoring progress, validating data, reconciling records, supporting billing and invoicing, preparing reports, and keeping communication moving between clients and internal teams.
About Me
Organized project and operations support from requirements to completion.
I work in project management and research operations, supporting projects through the different stages of planning, execution, monitoring, validation, and completion. My work involves coordinating requirements, following up on outstanding items, communicating with clients, and working with internal stakeholders to keep projects moving.
I also handle data validation, reconciliation, reporting, billing validation, invoice preparation and review, invoice submission and follow-up, and spreadsheet or data management. I am comfortable managing multiple projects at the same time while keeping track of deadlines, details, discrepancies, and next actions.
My focus is not simply on completing individual tasks. I aim to keep information organized, identify issues early, maintain clear communication, and make sure project details are accurate enough for the next person or team to act on them.
How I work
Clear tracking, consistent follow-up, careful validation, and practical communication.
What I valueAccuracy, accountability, organized records, and dependable project support.
Best fitRemote teams that need someone to coordinate details and keep operational work moving.
What I Can Help With
Practical support across projects, data, clients, and operations.
Research Operations
Supporting research projects through feasibility and operational requirements, monitoring progress, coordinating issues, and managing project information.
Reconciliation & Data Management
Comparing records, validating completed work, identifying discrepancies, maintaining spreadsheets, and documenting final confirmed figures.
Billing & Invoicing
Supporting billing validation, invoice preparation and review, submission, status tracking, and follow-up on outstanding billing items.
Client Coordination
Handling professional communication, clarifying requirements, providing updates, following up on missing information, and coordinating resolutions.
Administrative & Operations Support
Maintaining organized records, preparing reports, managing data and spreadsheets, coordinating internal tasks, and supporting day-to-day operations.
Sample Work
Examples of how I organize and manage operational information.
All examples below use fictional sample data and are presented for demonstration purposes.
SAMPLE / FICTIONAL DATA
A. Project Management Tracker
A simple project-level view for monitoring requirements, deadlines, ownership, and outstanding actions.
| Project | Client | Status | Deadline | Requirements | Outstanding Actions | Owner | Notes |
|---|---|---|---|---|---|---|---|
| Northstar Study | Sample Client A | In Progress | 18 Sep 2026 | Sample, questionnaire, field specs | Confirm final quota split | Project Lead | Client update due Friday |
| Atlas Feedback | Sample Client B | On Track | 22 Sep 2026 | Feasibility, timeline, reporting format | Review latest feasibility notes | Operations | No major blockers |
| Harbor Pulse | Sample Client C | Pending | 25 Sep 2026 | Target profile and field dates | Await client confirmation | Account Support | Follow up before scheduling |
SAMPLE / FICTIONAL DATA
B. Research Project Tracker
A fictional research operations tracker showing progress, requirements, issues, and next actions.
| Study / Project | Target Sample | Progress | Research Requirements | Status | Issues | Next Action |
|---|---|---|---|---|---|---|
| Project Cedar | 300 | 246 / 300 | Online survey, specified audience, quota monitoring | Fielding | One quota is slower than expected | Review feasibility and update client |
| Project Willow | 180 | 180 / 180 | Online survey, completion validation | Complete | Two records flagged for review | Validate records before closeout |
| Project Maple | 420 | 315 / 420 | Multi-segment sample, daily progress monitoring | At Risk | Lower progress in one segment | Coordinate revised action plan |
SAMPLE / FICTIONAL DATA
C. Reconciliation Report
A fictional reconciliation example comparing expected work, confirmed work, reversals, final amounts, and variance.
| Project | Expected Completes | Confirmed Completes | Reversed / Rejected | Final Confirmed | CPI / Unit Cost | Total Cost | Variance | Notes |
|---|---|---|---|---|---|---|---|---|
| Project Cedar | 250 | 246 | 4 | 242 | $3.20 | $774.40 | -8 completes | Final figure after validation |
| Project Willow | 180 | 180 | 2 | 178 | $4.10 | $729.80 | -2 completes | Two records excluded after review |
| Project Maple | 300 | 294 | 6 | 288 | $2.75 | $792.00 | -12 completes | Variance documented for closeout |
SAMPLE / FICTIONAL DATA
D. Billing & Invoice Tracker
A fictional tracker for monitoring billing details, invoice submission, payment status, and follow-up.
| Project | PO / Reference | Billing Period | Completed Work | CPI / Unit Cost | Invoice Amount | Invoice Status | Submission Date | Payment Status | Follow-up |
|---|---|---|---|---|---|---|---|---|---|
| Project Cedar | PO-1007 | 01-15 Sep 2026 | 242 | $3.20 | $774.40 | Submitted | 16 Sep 2026 | Pending | Check status after agreed period |
| Project Willow | PO-1012 | 01-15 Sep 2026 | 178 | $4.10 | $729.80 | Under Review | 17 Sep 2026 | Pending | Monitor approval |
| Project Maple | PO-1018 | 01-15 Sep 2026 | 288 | $2.75 | $792.00 | Ready | Not yet submitted | Not applicable | Complete final billing check |
Client & Stakeholder Coordination
Keeping people informed and operational details moving.
My coordination work involves more than sending updates. I help make sure requirements are understood, missing information is followed up, discrepancies are identified, and the right people have the information needed to take action.
Client Communication
Professional updates, confirmations, questions, and follow-ups based on project needs.
Requirement Clarification
Checking project details and clarifying missing or unclear requirements before work proceeds.
Internal Coordination
Connecting project information with the internal teams responsible for operational tasks.
Issue Resolution
Documenting discrepancies, coordinating next steps, and escalating issues when appropriate.
Skills
Core skills I bring to remote project and operations work.
Project Management
Research Operations
Client Relationship Management
Reconciliation
Billing
Invoicing
Data Analysis
Data Entry
Quality Assurance
Reporting
Administrative Support
Operations Management
Microsoft Excel
Google Sheets
Email Management
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